Transcripts and Captioning FAQ’s


1. “I already created a series of audio presentation for my course. How do I go back and arrange to have transcripts made?”

Option 1: Do it yourself: set aside some time to type up a transcript as you are listening to your presentation. Make a PDF of your document and share it with your students.

Option 2: Hire a service to create your transcripts. There will be a fee for the service and it will take some time to do as well. (see Services and Options page)

Option 3: If you have an office assistant or work study have them type up the transcript.

Option 4: Ask for volunteers from your students to do one for extra credit. It could be a great way for a student to really absorb the content. It may be too much to have a student to transcribe an entire presentation so consider just asking them to do one or two slides. Many students like to have opportunities for extra credit so it may not take long to get a whole presentation transcribed!

2. “I am planning on creating a narrated presentation very soon, is there anything I can do to make it easier to obtain a transcript?”
Yes, we are glad you asked. While you are planning your audio presentation it would be best if you can create a script for each slide. Basically, your script then, becomes your transcript. It doesn’t get any easier than that! “But wait,” you say, “I just can’t work from a script.” Sometimes, indeed, it can be challenging to read from a script and not sound boring and monotonous. My suggestion is, try. If you can capture the gist of what you are going to say in each slide and then when you are speaking do not stray far from that. When you record the slide you can set aside the script and speak the same content. The transcripts don’t have to be word for word perfect, although that is nice. It just needs to address the main content so a person who cannot hear the audio will understand the points that are being made.

3. “What about videos? How do I make those accessible?”
Videos need to be closed captioned. This can be a tricky process but there are services available that will do it.

“What if it is a video I didn’t produce?”
If that is the case, you may want to use caution moving forward. You let your students know that if they can’t view or hear the video, that you would be able to provide them with a transcript or textual overview of the video. If you purchased the video chances are you can contact the producer and either captioning or transcripts are already available.

Why not hire a student to create the transcriptions?