When it comes to accessing course content, please keep in mind that your learners…

  • may not be able to see, hear, move, or may not be able to process some types of information easily or at all.
  • may have difficulty reading or comprehending text.
  • may not have or be able to use a keyboard or mouse.
  • may have a text‐only screen, a small screen, or a slow Internet connection.
  • may not speak or understand fluently the language in which the document is written.
  • may be in a situation where their eyes, ears, or hands are busy or interfered with (e.g., driving to work, working in a loud environment, etc.).
  • may have an early version of a browser, a different browser entirely, a voice browser, or a different operating system.

General tips for accessibility

  • Provide closed-captioning on ALL video and multimedia content. IDT can help facilitate this.
  • Provide a transcript for all audio in your course, such as narrated PowerPoints, podcasts or other audio content.
  • Provide alt text and alt descriptions for all images or graphics.
  • Provide accessible Word documents. (refer to the wiki for the steps)
  • Provide accessible PDF files. Avoid scanning to PDF. If you save your Word docs to PDF make sure you do it by FILE> save as > choose PDF and then under options you check the box “document structure tags for accessibility.
  • Provide accessible PowerPoints. Make sure textboxes are in a logical order, not scattered randomly. (check the outline to view or reading order) Create alt text and descriptions for all graphics and images in your PPT. (right click on the item to add alt text or descriptions)
  • Provide accessible tables. Use tables wisely. Tables should not be used for layout purposes whether you are building it in Word, PPT, HTML or in the WorldClass HTML editor. Contact us for assistance. We are happy to create accessible tables for you.
  • Avoid using color for emphasis, instead use BOLD or italics for small amounts of text. Aim for contrast between your text and background.
  • Consider the organization of your content. Use consistent, logical and simple language with headings.
  • When activities are required of students, consider the accessibility of external resources, tools and apps that you are using. Be prepared to provide an equivalent alternative when needed. Contact IDT for assistance.

Not sure about any of these steps? Contact IDT and we would be happy to provide guidance and assist you. idt@regis.edu